Request a Fitness for Work Form

If you are off work sick for seven days or less, your employer should not ask you for a doctor’s certificate. You will need a medical certificate if you are off work sick for more than seven days. The seven days includes days that you do not normally work. So when you work out how long you have been off sick, you should include weekends and bank holidays.

Sick certification forms

Your employer can ask you to confirm that you have been ill. You can do this by filling in a form yourself when you return to work. This is called self-certification.

Self-certification forms usually include details such as:

• information about your sickness or illness
• the date your sickness started
• the date your sickness ended

These dates may be days that you do not normally work. For example, your sickness could start or end on a Saturday, Sunday or bank holiday.

Many employers have their own self-certification forms. If your employer does not have their own form, instead they may use an SC2 form from HM Revenue & Customs – Employee’s Statement of Sickness. 

Click HERE to download a template self-certification form.

Sickness of more than seven days

If you are sick and off work for more than seven days, your employer will normally ask you to provide a medical certificate (fit note) from your GP.

When you need a fit note will also depend on your employer’s company policy on sick leave (or sickness absence). This policy should tell you how many days you can be off sick before you need a fit note from your GP.

To find out about your employer’s policy:

• ask your team leader or supervisor, or
• speak to someone from your human resources (HR) or personnel department

Fit notes and how to get one

A fit note must be signed by a doctor. The fit note means your GP can give you advice to help you return to work. This is because work can play an important part in helping people to recover from illness on injury. The GP can either say you are not fit for work, or can say you may be fit for work. The GP will choose the option for may be fit to work if they think that returning to work – with support from your employer – will help you.

There is also space for the GP to give advice to your employer about the impact of your illness or injury and can suggest common ways in which your employer can help you return to work such as allowing you to work part time or temporarily or by changing your duties, for example, if you have back pain, avoiding heavy lifting.

Fit notes are also sometimes called doctor’s notes, sick notes, medical certificates or doctor’s statements.

If you have seen a doctor at the practice regarding the problem you need a fit note for (or we have received a letter from the hospital about your sickness) you may not need to see the doctor again. You can complete a fit note request form at reception which will be passed to the doctor to review. The doctor may also be able to speak to you on the telephone depending on how well they know you and why you are off work sick.

If you have not seen a doctor at the practice and we have had no information from a medical professional about your illness, you will not be able to get a fit note without an appointment. Please book a routine appointment; urgent appointments are only provided for genuine medical emergencies and not for the purpose of issuing fit notes.

In either case there are rules governing the issue of fit notes and the GP may not be able to supply one, depending on the information you provide.

If you are under the care of a hospital, your fit note may be issued by the hospital, rather than by the practice.

Charges for fit notes

There is usually no charge for providing a fit note if you are off sick for more than seven days.

Some employers may request a fit note even if the employee is off work for seven days or less  (e.g. from employees who repeatedly take time off sick). This is a private non-NHS medical certificate and therefore chargeable.

For sickness of seven days or less, a charge of £10 is payable in order for us to provide a certificate.

When your fit note runs out

If your fit note runs out, but you are still sick, you will need to consult the doctor again before you can get a further fit note.

Fit notes can be back-dated so it is not necessary to make an emergency appointment to renew. If you request and attend an emergency appointment for the purpose of getting a fit note you will be asked to rebook.